Interactive Floor Plan (IFP)
Presented by: Jim Barrentine & Chad Bauer

Interactive Floor Plan (IFP)

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Objectives:

What is an Interactive Floor Plan

The Interactive Floor Plan is an inexpensive tool designed by you which can be used for the planning and response to any major incident at a facility. The Interactive Floor Plan removes the problem of responders going blindly into your facility without any idea of how the buildings are laid out. The Interactive Floor Plan provides anyone you authorize with the ability to visually see the facility before going in which can enhance their response capability and safety.

Where did the Interactive Floor Plan come from?

Assessment Hierarchy

The following assessments are designed to be administered in hierarchical order. Developing a well-rounded assessment team is critical to the assessment process. Assessment teams should be representative of stakeholders including, but not limited to, school district administrators, facility personnel (custodial and maintenance), security/police, public health officials, fire and emergency responders, transportation, and others who are integral in responding to incidents. The size of assessment teams may vary depending on the size and complexity of the facilities. Multiple assessment teams may be necessary based on the number of facilities. Teams need to be trained and qualified to ensure the assessments are properly conducted and meet the stated objectives of whichever assessment is conducted.

Crime Prevention Through Environmental Design (CPTED)

Crime prevention through environmental design (CPTED) is a multi-disciplinary approach to deterring criminal behavior. CPTED strategies rely upon the ability to influence offender decisions that precede criminal acts. Coducting a CPTED security property assessment may identify design elements (e.g., lighting, landscaping, signage) which can be readily addressed by school personnel.

There are four CPTED principles listed in the tabbed information activity which, if followed, can deter crime and improve the quality of life in your facilities.

  

Vulnerability Assessment 

Vulnerability assessment is the ongoing process through which schools identify and evaluate potential risks, and areas of weakness, capable of adversely impacting the school and larger community. Vulnerability assessments are formally or informally conducted within each of the other assessments. Assessment tools may vary from school to school, depending on numerous variables (e.g., location, environment, size, structure, and even student population and school culture). Basic vulnerability assessments attempt to identify risks by answering the following questions:

The Vulnerability Worksheet (located in the sidebar) is a great preliminary tool for schools to assess the vulnerability of their facilities.

Other venerable assessment tools:

American Clearinghouse on Educational Facilities - Educational Facilities Vulnerability/Hazard Assessment Checklist

Texas School Safety Center - School District Facilities Safety and Security Audits

Risk & Threat Assessments

Threat and risk assessments utilize a team concept. Once the team is trained, the team is able to conduct comprehensive Chemical, Biological, Radiological, Nuclear, and Explosive (CBRNE) risk/threat and vulnerability assessments. These assessments help with the capabilities and needs for organizations to plan, organize, equip, train, and exercise options for consideration provided in the assessments.

 

Automated Critical Asset Management System (ACAMS)

ACAMS is a secure, online database and database management platform that allows for the collection and management of Critical Infrastructure/Key Resource (CIKR) asset data; the cataloging, screening and sorting of this data; the production of tailored infrastructure reports; and the development of a variety of pre- and post-incident response plans useful to strategic and operational planners and tactical commanders.

 

Critical Infrastructure

Critical infrastructure is a term used by governments to describe assets that are essential for the functioning of a society and economy. According to the Department of Homeland Security, protecting and ensuring the continuity of the critical infrastructure of the United States are essential to the nation's security, public health and safety, economic vitality, and way of life. Most commonly associated with the critical infrastructure are facilities for:

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Agriculture and Food

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Banking

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Chemical

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Commercial Infrastructure

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Communication

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Critical Manufacturing

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Dams

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Defense Industrial Base

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Emergency Services

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Energy

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Government Facilities

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Healthcare and Public Health

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Information Technology

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National Monuments

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Nuclear Reactors

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Postal and Shipping

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Transportation Systems

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Water

Defined by the Patriot Act of 2001

"Systems and assets, whether physical or virtual, so vital to the United States that the incapacity or destruction of such systems and assets would have a debilitating impact on security, national economic security, national public health or safety, or any combination of those matters."

Defined by Homeland Security Presidential Directive - 7

The directive identified 18 critical infrastructure sectors (identified above) and, for each sector, designated a federal Sector-Specific Agency (SSA) to lead protection and resilience-building programs and activities. HSPD-7 allows for the Department of Homeland Security to identify gaps in existing critical infrastructure sectors and establish new sectors to fill these gaps.

Are Schools Critical Infrastructure?

Additional areas are viewed functionally as infrastructure facilities such as the production of goods and services, the distribution of finished products to markets, and basic social services such as schools and hospitals. 

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Critical Asset...that it's loss would have such a debilitating impact that the facility, person, or function would be devastated.

 

Goal of Security

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The Security System

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Outer ring of the slide:

 Center of the slide:

 

 

 

 

 

 

How the Interactive Floor Plan integrates into your assessments

Generally, assessments provide information about vulnerabilities that organizations have and any necessary information needed to protect the facility and assets. The information can be used by organizations to prepare plans, make needed improvements, and enhance response during emergencies. The Interactive Floor Plan is a tool that, if added, will provide the following emergency response entities with a clear understanding of what is located at the facility and show them the quickest route to locations:

The Interactive Floor Plan can be uploaded into ACAMS and utilized in either a mobile command post or EOC to assist in incidents when deploying personnel or resources in a building without having to use blueprints.

 

Interactive Floor Plan (Sample)

Pikes Peak Community College

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Above and below are some examples of what you will be able to create using Microsoft PowerPoint and a digital camera (Click images to enlarge). Action buttons will be inserted throughout the IFP. Notice the yellow "home buttons" in the bottom righthand corner of the examples. This button will return users to the main screen of the IFP. Various actions buttons can be inserted to perform various functions. For example, the aerial photo above will be displayed when the blue action button "Aerial Photos" on the Centennial Campus blueprint is selected. When the green action button "utilities" is selected, a campus map of various utilities is displayed (see below). The utilities map has markings and pictures for various systems and shutoff valves (e.g., water, electrical, HVAC).

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The Interactive Floor Plan was orginally designed to aid security personnel. Others have found the IFP technology utilitarian in various campus maintenance and operation procedures. The IFP is a tool that has unlimited potential. It can not only provide a visual image of how to get from one location to another and see into areas hidden from view, it can also display control valves and shut off switches for critical utilities such as water, heat, electric, and gas. The IFP can be used to provide information on location of AED's and fire extinguishers, as well as first aid kits and safe rooms. The uses are left up to the needs of the facility and any information they want to add into their system.

Sample IFP outputs

To access individual floors of a building, simply click on the building of choice to bring up the floor plan.

Floor plan of A & B buildings accessed from main screen.

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Clicking on the Aspen Building, second floor, will bring up the floor plan for the second floor.

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From the individual floor screen, clicking on any room or hallway will allow you to veiw photos of the actual area. Room A238 is shown below

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IFP - Hyperlinking

This video will demonstrate the ability to create hyperlinks within your IFP using Microsoft PowerPoint.

Double click center of video screen to enlarge video for full screen viewing.

 

If you are unable to view the video, step-by-step instructions are available in the sidebar.

 

IFP - Inserting Photos

This video will demonstrate inserting photos into the PowerPoint Interactive Floor Plan to complete previously inserted hyperlinks.

Double click center of video screen to enlarge video for full screen viewing.

If you are unable to view the video, step-by-step instructions are available in the sidebar.

 

When taking photos to add to your IFP, the task can become laborious while you become lethargic. It is imperetive to maintain a specific focus for this portion of IFP construction as mistakes can exponential mount up. Here are some methods and procedures that should help you complete your photo taking task:

Hover over the photos in the activities below to identify proper photo angles and hazards when taking photos to add to your IFP. Photos should be taken from the viewpoint of what people will see when they enter an area. However, multiple photos may be needed or used to accurately portray an area. Viewpoints of the photos should be indicated with an arrow, or other identifying marker in the IFP where applicable.

Classrooms are the most common photograph that will be added to your IFP. Photos should include:

  

Hallways are often difficult areas to portray in photographs as they are typically long, straight, and narrow. However, a lot of information can be provided from a photo portraying a view directly down the middle of the hallway. If possible, indicating the swing direction of doors is advisable. Like classrooms, wall and ceiling construction and entry/exit points are important to capture. Capturing intersecting hallways and special features (elevators, stairways, etc.) may require multiple photos. Various viewpoints can be identified in the IFP with an arrow indicating the direction the photo was taken (see example IFP on page 8).

  

Gymnasiums and other event areas are unique for their wide open floor plans and multiple entry/exit points. Trying to capture the intricacies will undoubtedly require multiple photos. In the activity below, the photo was taken from the viewpoint of an entry/exit point. Subsequently, multiple photos were taken from each of the entry/exit points and added to the IFP with an arrow indicating the direction of the photo. This particular gym had an adjoining gym which would need to be indicated in the IFP. Other event areas (theatres, auditoriums, cafeterias, etc.) would be similar in that they would most likely require multiple photographs from various veiwpoints.

  

IFP - Finishing Touches

This video will demonstrate multiple functions in Microsoft PowerPoint that will make the Interactive Floor Plan more user friendly when navigating various slides.

Double click center of video screen to enlarge video for full screen viewing.

If you are unable to view the video, step-by-step instructions are available in the sidebar.

References

Department of Homeland Security. (September 18, 2009). Homeland Security Presidential Directive 5: Management of Domestic Incidents. Retrieved from http://www.dhs.gov/xabout/laws/gc_1214592333605.shtm

Department of Homeland Security. (May 11, 2010). Mobile Command Posts. Retrieved from http://www.dhs.gov/files/programs/gc_1253817514120.shtm  

Department of Homeland Security. (February 9, 2011). Fusion Centers and Emergency Operations Centers. Retrieved from http://www.dhs.gov/files/programs/gc_1297102912209.shtm

Department of Homeland Security. (October 26, 2009). Automated Critical Asset Management System (ACAMS). Retrieved from http://www.dhs.gov/files/programs/gc_1190729724456.shtm

Ortiz, H. (2011). Educational facilities vulnerability/hazard assessment checklist. Retrieved from American Clearinghouse on Educational Facilities website: http://www.acefacilities.org/Resources/documents/ACEF%20-Vulnerability-Hazard%20Assessment%20Checklist.pdf

Texas School Safety Center. (n.d.). School District Facility Safety and Security Audits. Retrieved from http://www.txssc.txstate.edu/K12/safety-audits